The forms on this page are developed for your guidance and information only. To complete the forms, please replace the text identified within the brackets [ ] with your information and delete the brackets and sample text.
Please review these forms carefully and make necessary changes. These forms are designed to be customized. Do NOT send as they currently appear. We suggest sending forms via certified mail with return receipt requested. By requesting the receipt, you will be able to track that the recipient received the letter, and you should keep the receipt with other important papers you have on your child. Some forms includes a “cc” at the end. We suggest you mail a carbon copy of the letter to these individuals, but you do not need to send them with a return receipt requested – regular mail should be fine.
a. DRM Education Unit Intake Form. This form should be completed by a person seeking assistance from DRM′s education unit. You can fill this out in advance before calling or with the assistance of one of our intake specialists when you call. [PDF] [Word Document]
b. Request for Part C Early Intervention Evaluation. This form is used to request an evaluation of a child, age 0-3 for early intervention services. It is directed to the local Early Head Start program, not the local school district. [PDF] [Word Document]
c. Request for Initial Evaluation. This form is used to request an initial evaluation for a child age 3 and up. It is directed to the local Early to the local school district. It could also be used to request a re-evaluation if you modify the form to be clear that you are seeking a re-evaluation and why. [PDF] [Word Document]
d. Request for Re-evaluation. This form is used to request a re-evaluation of a child aged 3 and up from the school district. [PDF] [Word Document]
e. Records Request. This form is used to request all of your child’s educational records from a school district. The requester should give the school district a reasonable amount of time to comply with the request, generally at least a week or two, unless the records are needed sooner for an upcoming meeting regarding the student. [PDF] [Word Document]
f. Request for independent educational evaluation (IEE). This form is used to request an IEE. [PDF] [Word Document]
g. Request for an IEP Team Meeting. This form is used to request an IEP team meeting to address a concern after a child is already receiving special education services. [PDF] [Word Document]
h. Follow-up Letter to IEP Meeting. This is a general format letter to follow-up on any concerns an IEP team member may have after an IEP meeting. It is important to document any concerns promptly, completely, and in writing after an IEP meeting. For example, you might send this letter to indicate that items discussed at the IEP meeting were not included in the meeting notes and to ask that they be included in the meeting notes before the IEP is finalized. It is a good idea to send a similar letter outlining concerns that should be discussed before an IEP meeting and proposing an agenda for the meeting. [PDF] [Word Document]
i. Request for Reasonable Accommodation for Out-of-School Student. This form may be used to request a reasonable accommodation to a District′s attendance policy. This often comes up when a student cannot attend because of his disability, but the District is reporting him as truant and the county attorney is threatening prosecution for truancy. There is one form for a student on an IEP and another form for a student on a 504 plan. This form could be modified to request other types of accommodations as well. [PDF-IEP] [Word Document-IEP] [PDF-504] [Word Document-504]
j. Request for Graduation Requirements. This form is used to request information about a District′s graduation requirements. [PDF] [Word Document]
k. Request for School Board Policies. This form is used to request information about a District′s policies and procedures and may be limited to policies and procedures about a certain topic (e.g., student discipline). [PDF] [Word Document]
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The Education section of the DRM website was supported in part by a generous grant from the Montana Justice Foundation.